Functions of a human resource management software

In today’s business environment, it is extremely difficult for the businesses to meet the expectations of the clients. To satisfy the customers, every business needs to have dedicated, adequately trained, and sophisticated human resource.

Finding and recruiting trained employees is not an easy task always. So to introduce convenience in the process of recruitment, technology experts have developed HRMS Softwares. These software can perform a number of tasks related to the human resource department, and can greatly increase the productivity of the department. Some of its functions are detailed below:

Hiring:

As described earlier, hiring the right type of employees is very crucial to a business organization. The process of hiring has been made convenient by using any of the HR software solutions available in the market. Such a software provides you with a single platform, where you can post all the job advertisements. The applicants can then respond to the job advertisements, and it becomes easy for you to track all the applications and short list them.

Biometric attendance:

If you use a Human Resource Management Software, you do not need to keep attendance registers in your organization. The reason is that such a software records attendance of the employees through a biometric system, which introduces high level of transparency in the operations. This means that leaves taken by the employees will also be recorded. This information will be used later for payroll functions.

Payroll:

Through this software, it is easy for the human resource department to make payroll calculations. All the work is done through the software, so there is no chance of clerical error and all the operations are transparent.

Information hub:

Many organizations are nowadays looking for HRIS solutions, so that it is easy for them to handle data regarding employees. Such a software also acts as an information hub for all the data regarding employees. It acts as a database, so you do not need to maintain a separate information system if you implement a SAAS HR software in the organization.

Customization:

SAAS HR software is not a stubborn application, and can be customized according to the needs of your business. You do not need to adjust your present structure of the human resource department according to the software, but you can customize the software as you need it.

A human resource management software performs a number of human resource functions, and can positively contribute towards success of your business.

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What is an HR Management software?

An HRM software is probably the most important software, which has the potential to contribute greatly to the development of business. It has contributed a lot to success of many business corporations, educational institutions, and non-profit organizations.

Human Resource software is a revolutionary software, which has the ultimate capability to meet the increased needs of present era with regard to human resource department. This software can reduce the manual labor in terms of time of work and amount of work done. Such software is designed with the ultimate purpose of making improvements in the human resource department. It is made with the basic premise that human resource department is the most important software in the organization (whichever the type of organization is), and can make business progress with leaps and bounds, if goes properly.

Functions of Online HR software:

A number of functions are performed by human resource software. All these functions are performed with total accuracy, so business managers can completely rely on the results and functions of these softwares. Some of the functions of a HRMS Solution are listed below:

Attendance:

If you use an online HR software, you do not need to have an attendance register in your organization, and rely on the signatures of the employees. Device attached with human resource software are used to track the attendance of the employees. Biometric attendance systems produces far better results than manual attendance systems, as manual signatures can be forged. On the other hand biometric system of the software records attendance with the help of thumb impression, which cannot be forged.

Payroll:

Salary calculations are also very easy with the help of an online HR software. You HR clerks will not need to perform hectic and bulky calculations of salary. It also introduces accuracy in the system of salary calculations. So it adds accuracy and also saves a lot of time, which can then be consumed on something more important such as designing jobs and making appraisal strategies.

Hiring:

The process of hiring has become very convenient with human resource software. This software easily handles online and offline recruitment procedures. It provides you with a space where resumes can be posted and then managers can track all the job applications.

Information database:

This software also acts as very effective HRIS solutions, as all the employees data can be very effectively with it. So if you have such a software, you do not need to manage any HRIS solutions.

Employwise is such a software which can effectively serve all the important functions of Human resource department.

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EmployWise - The Rise of Employee Self-service portals

HR being the resourceful department first used employee self-service portals as a cost cutting method.  With the surge in technology, these SSPs are emerging as the new generation tools and proving to be contributors to productivity and greater employee satisfaction.

The SSPs  within the human resource framework allows the automation of the ever growing administrative tasks like payroll, benefits administration, corporate information, employee data base and training material. It points the Human Resource team in the direction of becoming a strategic and focal point within an organization.  These SSPs provide direct access to the employees to important information and eliminate the unnecessary HR processes that increase time and add to delays in these transactions.  This in turn frees up the HR team to work on value-added tasks like talent management, succession planning, staff development, performance and retention strategies and compensation & benefits policies.

A well-structured HRIS would allow employees to access the information through a completely web-based model using a web browser. The other kind of data that HR would be able to upload would be performance appraisal documents, all employee emails, employee handbooks containing update HR policies and guides.  Without these self-help portals, HRIS would only be useful for the HR team who would still need to labour to get these across to all employees.  With an EIP the onus to keep up to date with the happenings in the company, lies with the employees.

The automation of these regular administrative processes reduces the turnaround time for each transaction, saves on valuable man-hours being spent on a rote task, increases awareness and satisfaction both for employees and management and saves on the cost of possibly outsourcing these tasks.  HR leaders would be able to invest time in putting together metrics to accurately assess the cost savings and effectiveness of this self-help portal to justify its existence within the HR realm.

The automation of these processes eliminates mundane paperwork, streamlines routing and approval processes, enhances tracking and compilation of data for HRIS and replaces the old time consuming data management processes. With such accurate data in place the possibility of error is largely reduced and hence the stream of calls to the HR team to rectify such errors also becomes a forgotten story.

In addition to the lowering of administrative dependency on HR, it’s is putting the employees in the driver’s seat.  They feel a sense of empowerment as their vital information and details along with accurate business information is at their fingertips and is available to them to peruse whenever they are free to do so.  These portals also increase the sense of responsibility on the part of the employees with whom the onus lies to keep their personal information updated and also to keep abreast with the latest happenings in the company.  Since first hand and precise information is readily available, divergent information and rumors are kept at bay, leading to an increase in employee satisfaction and retention.

Self-service portals within the HR realm are highly recommended and would be desirable for many organizations.  HR is a crucial function and all the transactions, like other critical business transactions, require supporting data, are time bound and are part of a larger framework that support organizational goals.  The software on these portals must be easy to understand and use, keeping employees motivated and spurred on to keep it constantly on their radar.  Companies can think of allowing access of this self-service portal via mobile devices too.  This will empower the users even further and will reduce the time taken for information to be available to all concerned.  These Self Service Portals make for effective collaboration between the company’s processes and its most valuable resource – the human resource.

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Employwise: One stop solution for your HR Management

HR management is perhaps the most intricate aspect of business management and it encompasses lots of organizational functionalities like development, wellness, safety, benefits, employee motivation, administration, communication, and training. However with changed dynamics of business management, HRM is now expected to support efficiently and prolifically to the general accomplishment of the organization's aims and business objectives.

HRM now plays a pivotal role in strategic directions, metrics and measurements for demonstrating a roadmap of business success by using its human resource asset. The supportive use of Employwise, Online HR Software, helps an organization to reach at the success base, and coordinates the overall HR solutions concerning an organization. It has a unique plug and play module which you can shape up according to your business requirement.

Employwise is effective for vast employee network no matter wherefrom they are working. Its HR support is extended for offshore and onshore employees with the support of comprehensive HR Management Software.

As a unique Employee Management Software, Employwise helps an organization to gain the ultimate trust of its employees. With this efficient interactive platform employees can be more assured and served well.

With Employwise an organization can streamline their recruitment management system in a better way. You can work with better efficiency in the selection process of your workforce and will get better productivity at quick turnaround time.

Employwise is a cost efficient online HR system solution that is equally helpful for strategic planning for HRIS solutions. The uniqueness of this management solution provider software is its adaptability and its easy customization with a specific company infrastructure. Here as a user you have no liability to buy and pay for any hardware or software. You can take the modules you need and accordingly you have to pay for it. It is a non-expensive way to take care and implement well planned HRM strategies for overall growth of your business.

Payroll management is one of the vital jobs of HR management, and it is intricate too. With the supportive HRMS Software from Employwise you will be able to manage attendance, the calculation and integration of leave and leave related benefits and payroll issue with optimum transparency and with right control without employing extra effort on them.

If HR management is a multifaceted responsibility, Employwise is a multifunctional solution provider. With new updates available every year and user friendly product features, it is easy- to-implement software platform for all sorts of business environments. In one word it’s worth investment as a comprehensive HR management solution.

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An all-in-one solution for HR

In today’s competitive business environment, you need to have an HR management software, which will aid you in all matters regarding HR. A human resource management software lets you manage all affairs regarding human resource such as hiring, leave management, workplace management, employee benefits, and travelling of employees.

If you are having problems regarding human resource affairs, then all you need is an online HR software, which will help you in this regard and make you at ease with your human resource. This software will let you solve all your problems regarding HR. You must have a look at some of the features of these employee management software, so that you are able to pick the right choice.

 The software has an Employee Self-Service Portal, which contains all the information related to employees, such as name, post, job description, salary, and fringe benefits. All this information is available to the human resource department. This portal is the basis of all the other functions of the human resource department, and the HR department can use it very effectively to make a complete HR system. So this means that this software serves to be an excellent choice among all the HRIS software.

It is not easy to perform the recruitment process. Hiring the right type of employees is always crucial to the success of business, as all the intellectual and operational activities are done by the employees, not by machines. The cost of this process can also escalate as well. This software is very good at assisting you in the recruitment process. This software provides you a place to post new jobs, look for the CVs received, short list them, and then call them for interviews.

Work place time management is also very easy now. With these software, you can automate the process of managing your time. You do not need to look the attendance record of all the employees, as this software lets all the employees post their attendance automatically. This lets you manage this laborious task in an efficient way.

This software lets you manage all the employee benefits in a single system. When you are at the end of the financial interval, you can create a file which contains all the related data, and in this way, you are able to pay your employees in no time.

HRIS solutions are very essential in today’s business environment, and should be selected after having a proper look at all the features of the software. They are all-in-one software, which meets all the needs of the human resource department.

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HRIS - Human Resources Information System Software

10 Reasons Why EmployWise is the best HRIS

• HRIS that offers everything you will ever need: EmployWise is a complete Human Resources Information System Software (HRIS). Hire-to-Retire and everything in between covering the entire life-cycle of an employee. It's plug-n-play modules let you start with what you need now and add more modules as you grow.
• Just Click-n-Go-live: With EmployWise you are up and running in no time. That is why it is the best Human Resources Information System Software (HRIS) today. Just answer a few simple questions and upload data from your existing spreadsheets and you are ready to go. No expensive consultants to whom you have to explain things over and over again.
• Power-to-the-People: No other HRIS offers the ease-of-use like Employwise. Your employees will love how easy it is to use EmployWise. It gives them the ability to manage their own information and access team information when they need to. With EmployWise they no longer waste time chasing paper and people. And you always have the most recent and accurate data without the pain of data-entry.
• A Cloud-based HRIS: Anytime, Anywhere: EmployWise is liberating. People can work from anywhere, anytime. It is a cloud-based Human Resources Information System Software (HRIS). From office or home and while on the move. Weave together all your people into one system no matter which location they work in.
• An HRIS that Grows with you: Employwise is the only HRIS that grows with you. Whether you have 5 or 50,000 people, Employwise works and grows with you. Add modules as you need them and configure them to the simplest to very complex HR policies. And all of this without any time and money spent on "customisations".
• Buy a seat not a plane: Take as much as you need and pay only for what you take. No buying hardware and software, no hiring expensive implementation consulting, no AMCs year after year and no paying for customisations and upgrades. Employwise is the only HRIS where you have a simple and low subscription charge for each module you use. Your cash-flow and balance sheet will both love Employwise.
• A Dollar for a cent: When you subscribe to EmployWise you get the same system that a Fortune 500 company pays millions to buy. EmployWise is a Human Resources Information System that is built on best IBM technology and hosted on the IBM Cloud. And you get millions of dollars worth of technology for just a few dollars.
• Winning you Everyday: With no long term contracts holding you down Employwise needs to win your trust everyday - this is what drives our Customer Success team. We work tirelessly to build online knowledge resources and ensure all your questions are answered as quickly as possible. We will not stop until you love our product, and that is our commitment to you.
• You ask we build: When you take the HRIS solution that is Employwise, you also join a growing and vibrant community where members share ideas and tell us what more they need from EmployWise. Your suggestions make our product roadmap. If you need something more, just ask for it and we will put in on the roadmap.
• Getting Better Every Week: New feature releases every Monday, not once a year! As new and better ways of doing things come-up, EmployWise brings them to you through it's weekly new feature release program ensuring that things you haven't thought of and we haven't built will be in there soon too without your having to pay for them. EmployWise is also your best protection against technology obsolescence as we cover that for you too. And in case you are wondering, all of this is seamless and automatic without any "migration" migraines.

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HR Information Systems: Is It Really Challenging The Business Acumen?

HR Information Systems – Is It Really Challenging The Business Acumen?

Irrespective of the current economic scenario, the demand for enhancing the workforce is increasing drastically, these days. While some organizations are heavily investing in HR Systems to have a better view of their transactional data, others are finding it difficult to have an insight through data available in HR Information Systems. This is making HR a weak link.

The Untouched Goldmine... Without having a defined data flow and specifications in place for the set of HR metrics, analytics and reporting, people seem to sit on an unexploited goldmine. This again challenges the internal benchmarking and raises questions regarding Business Acumen being practiced by HR in any organization.

The problems start arising when decision makers require accessing relevant data in a reliable and timely manner, the HR Department is not able to process the insights given by the HR Information Systems, thus making it difficult for senior executives to make business decisions. This not only creates a missing link in organizational information, but also enlarges the gap between profitability and people.

Top-Notch Organizations Using HR Data...

There are some top-notch organizations that keep themselves updated with workforce analytics and manage their HR processes with accurate data. This facilitates them to calculate the impact of HR interventions, focus on right HR measures, have the best upshots out of Business Acumen and create data-driven business cases.

So, this may not only require investing in the best technology, but also a change in behavior and culture of HR department. The more managers will start taking useful insights out of HR Information Systems, the better will HR approach updated data with a level of inquisition. This will ultimately result in larger groups of internal consumers procuring the process. So, if you also want to be one of the “World Class Organizations”, just make sure that you are not sitting on top of an untouched goldmine.

Employwise is a complete HR Software for the life-cycle of an employee including Leave and Attendance software, Employee Database, Travel and Expense Management. Start your 30-day free trial....

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Challenges faced by HR in India

The nature of Human Resource Management System is dynamic and widely fragmented which makes it difficult to follow a certain pattern of function. Due to the lack of any set rules and regulations to follow, it is obvious for the industry to face challenges considering its tremendous growth in the past few years. Expert research teams including industry players have made an approximation of 21% growth in last 4 years in India. Following are a few day-to-day challenges that HR industry is struggling to overcome:   

Hesitation to outsource: Organizations continue to grow their business prospects, which lead to additional human chain and promotions and salary revisions. As projects pile up and organization face the changes and starts adapting to them, the workload exceeds all limits and there is genuine demand to outsource certain sections of work to an external expert service provider. Although outsourcing has become popular recently, still many companies need to break the barrier and bridge this gap by trusting the idea of outsourcing.

New roles of HR: The increasing pressure of clients, cost limits, productivity issues etc. demands high levels of talent. This cannot be accomplished by only hiring talented pool of employees from the market; there is a need to understand the implications of learning and development of employees to enhance the work output. HR no longer refers to just human resources and has become synonymous as an umbrella term for various other functions within the organization ranging from recruitment to finance, learning and development etc. The HR heads need to accept this challenge, gather knowledge and spread it in most effective way to various HR personnel in the company.

High attrition rate: Indian companies now have a global presence and many foreign investors have outsourced their business here because of the availability of talent at low costs. This has created many job opportunities and higher salary range especially in the IT and ITES sector. This has led to lower loyalty levels and employees switch companies more often for better opportunities. This is one of the biggest challenges faced by HR, as they need to match their compensation figures with the industry and provide extra benefits to their employees to retain them for a longer period of time.

Managing Soft Skills issue: Employees are hired by their level of technical skills to match the work. However, as most clients are out of India, there is a need to cater to the diversity. This poses a challenge for the HR to find an employee who is talented as well as have decent soft skills to communicate with oversees clients.

These are a few of the many challenges faced by HR and addressing these is an even bigger challenge as every company has a unique structure.

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